Patient and Healthcare Provider Satisfaction Surveys: Maximizing Response Rates

June 26, 2023

Patient and Healthcare Provider Surveys

Customer perception and satisfaction play a pivotal role in shaping the success and reputation of pharma companies. Given the significance of these factors, it's understandable that many pharma companies are deeply interested in conducting patient and healthcare provider (HCP) satisfaction surveys. These surveys provide invaluable insights into how customers perceive their products, services, and interactions. However, designing and administering a patient satisfaction survey can be a challenging task.  

Patient Satisfaction Survey Considerations  

Patient and healthcare provider satisfaction surveys offer unparalleled insights into the performance, service quality, and customer interactions within the pharmaceutical industry.

To begin, issues of compliance must be considered. The healthcare industry is highly regulated, and companies need to ensure that their patient and healthcare provider surveys comply with all applicable regulations, such as HIPAA and GDPR. This can pose challenges in securely collecting and storing survey data while protecting patient privacy.  

Surveys containing open-ended questions with free text fields may lead to additional inquiries or adverse event/product complaint reports, necessitating diligent and prompt review.

When proceeding with surveys for patient and healthcare providers, companies should thoroughly consider their objectives and the insights they aim to obtain from the survey. 

It is crucial to have a clear plan for utilizing the survey results, ensuring a sample size that is large enough to enable meaningful conclusions.

Patient and HCP Survey Design

Setting clear objectives for the survey and outlining a plan for utilizing the results are vital steps for pharma companies to derive meaningful insights and drive improvements in their products and services. One of the primary considerations in this process is determining which patient interactions to survey, making it one of the initial decisions that companies have to make. They may choose to survey healthcare professionals and/or consumers, and they may also decide whether to focus on verbal and/or written interactions. Each option has its pros and cons, and the decision should be based on the company's objectives and requirements.

Patient and Healthcare Provider Survey Formats

Once the interactions are selected, companies need to determine the survey format. Options include attaching the patient and healthcare satisfaction survey to an email, providing a link to an online survey software platform like SurveyMonkey, conducting live verbal phone surveys, or using an interactive voice response (IVR) automated system. The choice should align with the company's objectives and the target audience.

What Questions to ask in a Patient Survey?

Crafting survey questions that align with objectives, ensuring clarity and unambiguity, while being considerate of the emotional state of patients, is crucial to capturing accurate and valuable feedback. The next important step is to carefully consider the specific questions to include in the patient survey. Companies need to align their questions with their objectives and structure them in a way that enables meaningful analysis and provides actionable insights. Moreover, companies must ensure that the questions are clear and unambiguous.  Patient interactions can be emotionally charged experiences. Patients may be dealing with physical or emotional pain, which can influence their survey responses. Companies need to be sensitive to the patient's emotional state and design questions that are easy to understand and answer.

How to Improve Patient and HCP Survey Response Rates

One of the biggest challenges that companies face with customer satisfaction surveys is low response rates. Boosting response rates for customer satisfaction surveys can be challenging, but several strategies can be employed to help: 

  1. Keep it short: Ensure that the survey is concise and focused on the most important questions. Lengthy patient surveys can result in survey fatigue and lower response rates.
  2. Use personalized invitations: Address respondents by name and include a personalized message that explains why their feedback is valuable. Personalized invitations have been shown to increase response rates.
  3. Provide clear instructions: Ensure that the survey includes clear and easy-to-follow instructions on how to complete the survey. Additionally, make sure the survey is accessible on all devices, including desktops, tablets, and smartphones.
  4. Thank respondents: Express gratitude to respondents for their time and feedback. A simple thank-you message can foster goodwill and encourage them to participate in future surveys. 

By implementing these strategies, companies can boost response rates and gather invaluable feedback from their customers.  

Patient and Healthcare Provider Satisfaction Survey Expertise

In summary, designing customer service surveys for the pharma industry requires careful consideration of regulatory compliance, complex customer interactions, and limited engagement. Companies must be mindful of these challenges and strive to design surveys that accurately capture customer experiences while safeguarding privacy and complying with regulations.  

Companies should consider partnering with a professional service provider who can help them in designing and implementing effective surveys that deliver actionable insights. Elevate your satisfaction surveys with ProPharma's expertise. Contact us today for help with your patient and healthcare provider feedback.

Contact Us


October 6, 2020

10 Things You Need to Know about FDA’s Final Rule on Importing Prescription Drugs from Canada

Last week, FDA issued a final rule regarding the importation of certain prescription drugs from Canada. This action was taken by the agency as part of the Safe Important Action Plan, and was done in...

Brush cleaning a hard drive disk platter

March 18, 2024

How to Spring Clean Your PV Safety Data for Optimal Performance

As the blossoms of spring usher in a season of renewal, it's not just our homes that could use a thorough cleaning – our safety data deserves a refreshing sweep too. In an enlightening conversation...

October 13, 2020

Is Your Pharmacovigilance Team Ready for Brexit?

As we approach the final months of 2020, the pharmaceutical world begins, once again, to focus its thoughts on the impact of Brexit, not least in the world of pharmacovigilance. Of course, the UK has...